Managed HIPAA Training

A white-glove managed HIPAA training and documentation service for medical practices. We handle annual certification, monthly refreshers, completion tracking, and training documentation, so your practice administrator doesn’t have to.

You provide the employee roster. We take it from there.

Why Medical Practices Choose HIPAA Essentials

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Most medical practices already have a way to provide HIPAA training. The challenge is managing everything around it.

New-hire onboarding, completion tracking, employee follow-up, monthly education, and maintaining organized training records can become another responsibility for an already busy practice administrator.

HIPAA Essentials is designed as a white-glove managed service, not another training platform your practice has to manage.

Annual Certification

Every employee receives HIPAA certification each year to stay fully compliant.

Monthly Refreshers

Short monthly lessons and quizzes reinforce key HIPAA principles and keep your staff confident and up-to-date.

Audit-Ready Records

We maintain organized logs and certificates for up to six years, available whenever your clinic needs them.

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Self-Service HIPAA Training vs Managed HIPAA Training

Typical Self-Service HIPAA Training

Training may be available, but your practice is still responsible for managing the process.

 

  • Practice enrolls employees
  • Administrator tracks completion
  • Staff follow-up is handled internally
  • Training is often centered around annual certification
  • Practice maintains its own training records
  • Reporting depends on your internal process

HIPAA Essentials Managed Service

We manage the staff training and documentation process for your practice.

 

  • Annual HIPAA certification
  • Short monthly refresher training
  • New-hire training onboarding
  • Completion tracking
  • Identification of outstanding employees
  • Organized training documentation
  • Six years of required training records maintained
  • Training reports available when needed
  • Simple monthly pricing
  • No long-term contract

You provide the employee roster. We manage the process from there.

 
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Simple Monthly Pricing

One simple plan — three sizes. Choose the training package that fits your practice today. Every plan includes our white-glove managed service.

HIPAA Essentials 3

1 – 3 Staff Members

$195/month

Subscribe for $195/month

HIPAA Essentials 7

4-7 Staff Members

$299/month

Subscribe for $299/month

HIPAA Essentials 15

8-15 Staff Members

$399/month

Subscribe for $399/month
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How Our System Works

system

1. You send us your employee roster

Getting started is simple. You provide the names and email addresses of your employees. We handle the enrollment process for you.

2. We enroll your employees

Each employee receives an email with access to their assigned HIPAA training. There are no complicated systems for your practice administrator to manage.

3. Initial and annual HIPAA certification

Employees begin with our full HIPAA certification course, including seven training modules and a final quiz. Employees must score 80% or higher to pass, and a certificate is provided upon successful completion.

Training results and certification records are maintained as part of your practice’s training documentation.

4. Monthly refresher training

Every month, employees receive a short HIPAA refresher lesson and quiz designed to keep important privacy and security concepts in front of them throughout the year.

Employees must score 80% or higher to receive completion credit.

5. We manage the process throughout the year

HIPAA training should not become another administrative responsibility for your practice.

We manage ongoing training assignments, new-hire enrollment, completion tracking, and training documentation so your administrator does not have to manage the process internally.

6. Completion tracking, documentation & reporting

We maintain employee training records, quiz results, and certification documentation for six years.

We also track employee completion so your practice can identify outstanding training. When you need training documentation or reports, we can provide them for you.

You provide the employee roster. We manage the process from there.

 
 
 

Ready to Take HIPAA Training Management Off Your Plate?

See how HIPAA Essentials manages staff training, monthly refreshers, completion tracking, and training documentation for your practice.

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Meet Ali, Founder of HIPAA Essentials

Ali is an entrepreneur, business coach, and technology leader with more than 18 years of experience helping businesses use technology to operate more efficiently and securely. He is the co-founder of LegitimIT Inc, a managed IT services company providing technology, cybersecurity, communications, and support solutions to businesses, including medical practices.

Through years of working with healthcare organizations, Ali saw firsthand how much administrative responsibility falls on medical practices when it comes to staff HIPAA training, documentation, and ongoing education.

LegitimIT also provides CrispTel, its branded business phone service serving businesses across the United States and Canada. Alongside his technology businesses, Ali works as a business coach, helping entrepreneurs build stronger systems, adopt practical technology and AI, and grow their businesses more effectively.

Ali created HIPAA Essentials to give medical practices a simpler way to manage staff HIPAA training and documentation. Instead of giving clinics another training platform to manage, HIPAA Essentials provides a managed service that handles annual certification, monthly refresher training, completion tracking, and training documentation throughout the year.

His goal is simple: take the staff HIPAA training and documentation process off the practice administrator’s plate.

FAQ's

 

1. How are you different from other online HIPAA certification websites?

 

Most online HIPAA training platforms provide access to a course and leave the practice responsible for managing everything else.
HIPAA Essentials is a managed HIPAA training and documentation service. We handle annual certification, monthly refresher training, employee enrollment, completion tracking, new-hire training, and training documentation for your practice.

You provide the employee roster. We manage the process from there.

2. How do your prices compare to other HIPAA training options?

 

HIPAA Essentials is not priced like a one-time online course because we provide an ongoing managed service throughout the year.

Plans start at $379 per month for practices with up to 10 employees and include annual HIPAA certification, monthly refreshers, completion tracking, training documentation, reporting, and ongoing management of the training process.

There are no long-term contracts.

3. What kind of contract terms do you offer?

 

There is no long-term contract.

HIPAA Essentials is a month-to-month managed service. If you decide to cancel, simply provide 30 days’ notice.

We want practices to stay with us because the service continues to make their job easier, not because they are locked into a long-term agreement.

4. Are your training materials kept up to date?

 

Yes. Our training materials are regularly reviewed and updated to keep the lessons relevant, clear, and practical for medical practice staff.

We use straightforward explanations and real-world examples to help employees understand how HIPAA privacy and security concepts apply in their everyday work.

5. Are monthly refreshers too much for employees?

 

No. Monthly refreshers are designed to be short, simple, and easy to complete.

Rather than asking employees to repeat a full certification course every month, we provide brief lessons focused on important HIPAA privacy and security topics.

The goal is to reinforce important concepts throughout the year without overwhelming your staff.

6. Why provide monthly refreshers instead of training only once a year?

 

Annual certification is an important part of the program, but HIPAA awareness should not disappear after an employee finishes a course.

Our monthly refreshers reinforce key privacy and security concepts throughout the year with short lessons and quizzes.

This gives your staff regular reminders while also giving your practice a consistent training process that is tracked and documented.

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